Customise the Ribbon (the area where all the buttons live) and the small toolbar known as the Quick Access toolbar (QAT) which sits above and to the left of the Ribbon. Use Options to set up PowerPoint.
Espresso topics are 'bite' sized topics that are no longer than two hours in duration. If you feel that you need longer on an individual topic or want a 'pic 'n mix' of multiple topics then request a Latte workshop. If you can't see a topic of your choice, please get in contact so that we can discuss it.
If you feel that you need longer on an individual topic or want a 'pic 'n mix' of multiple topics then request a Latte workshop. If you can't see a topic of your choice, please get in contact so that we can discuss it.
SET UP THE POWERPOINT APPLICATION
CREATE A SLIDE MASTER
In PowerPoint, all aspects of the presentation that you create, be it slides, notes or handouts are based on Master (or global) settings. The Master settings can be changed at any time during the creation of the presentation. You can also specify that certain aspects do not apply to certain slides by switching them off, and then at a later stage, reapplying them.
NOTES AND HANDOUTS
Notes and Handouts
Each slide in a presentation has an accompanying notes page. This comprises a smaller version of the slide with space at the bottom for typed notes or for your audience to write in. Notes can be printed and then used to remember key points during your presentation, but if you want to provide pages that your audience can write in, leave the notes area blank. As notes pages are based on a Master, you can format the Notes Master to suit your specification. If you want to add the date, page numbering, Clip Art, logos, text or reposition the slide image on your notes, you do this on the Master. Use the Handout Master to add art and text to your handouts. You will see outlined boxes indicating where two, three, six or nine slides will be printed. To have your art and text appear on every handout, place it outside the outlined boxes on the Handout Master.
INSERT AND FORMAT SLIDES, ADD OBJECTS TO SLIDES
After you have the Master Slide set up, there will still be a need to apply some formatting. Learn how to:
• Insert new slides
• Re-use slides from other presentations or outlines from MS Word
• Apply formatting
• Remove background graphics
• Reset the slide
• Insert and format Shapes, Tables, Charts and SmartArt
ADD MULTIMEDIA (VIDEO AND SOUND CLIPS)
You can insert sound and movie files into your presentation for a more interesting multimedia effect. You can insert movies and sounds from various sources, such as clips from the Microsoft’s web site, or simply use your own sound and voice narrations, CD tracks or video clips. A PowerPoint presentation can play a media clip automatically or you can set the clip to play only when you click with the mouse.
ANIMATIONS, ACTION BUTTONS, HYPERLINKS AND TRIGGERS
PowerPoint’s animation capabilities can be very simple or more detailed and complex. It all depends on how creative and sophisticated you want to make your presentation look. Animation will make your presentation much more interesting and will allow you to really emphasise certain areas, but be careful not to overdo the animation effects as that can have the opposite effect. You can animate text, graphics, sounds, movies, charts and other objects on your slides so that you can focus on important points and control the flow of information.
A trigger allows you to click one object which then ‘triggers’ another object to do domething. These are very useful for creating interactive PowerPoint presentations, for example, you have re-designed your staff Intranet. Create and issue a PowerPoint presentation that allows staff to click a button which makes a call-out (text balloon) appear that describes the function of that button.
HYPERLINKS AND ACTION BUTTONS
Create hyperlinks to open other locations such as; another location in your slide show, a custom show, to another program such as Word or Excel, a document, or even to an Internet, intranet, or e-mail address. You can create a hyperlink from any object — including text, shapes, tables, graphs, and pictures. Action buttons are pre-made shapes that already have an associated hyperlink – like move to the next page – but these actions can be changed if required.
Transition is the term given to the effect that you would like to see when you move from one slide to another. Learn how to apply transitions and set slides to advance manually or automatically using timings.
CREATE CUSTOM SHOWS
A custom show allows you to create customised PowerPoint presentations that are set up for different audiences or purposes without having to create separate and very similar presentations. For example, you may want to create a sales presentation that you can use with three different types of customer – the first couple of slides are general and will be needed for each customer, but the remaining slides are not all relevant. You can create different custom shows to accommodate this.
RUN OR BROADCAST THE SLIDESHOW
Once you’ve created your presentation, you will want to present it! Learn how to set up the slideshow for either a ‘speaker’, an individual to browse or in kiosk mode. Kiosk mode is ideal for situations where you would like the presentation to run unattended. During this mode, the slide presentation plays on its own so users cannot skip slides or valuable information a business may want to get across. Also learn how to broadcast the presentation using the web.
SAVE AND SHARE
Learn the different methods that a presentation can be saved as. For example, turn the presentation into a video or a PDF document. Publish slides to a shared location so that they can be reused. Use the Package Presentation for CD wizard to package your presentation ready for presenting on another computer or simply to a memory stick to take away with you. You should use this feature if you are not sure that the other computer has the same version of PowerPoint and the same fonts as your original computer.