Customise the Ribbon (the area where all the buttons live) and the small toolbar known as the Quick Access toolbar (QAT) which sits above and to the left of the Ribbon. Use Options to set up Word.
Espresso topics are 'bite' sized topics that are no longer than two hours in duration. If you feel that you need longer on an individual topic or want a 'pic 'n mix' of multiple topics then request a Latte workshop. If you can't see a topic of your choice, please get in contact so that we can discuss it.
If you feel that you need longer on an individual topic or want a 'pic 'n mix' of multiple topics then request a Latte workshop. If you can't see a topic of your choice, please get in contact so that we can discuss it.
SET UP THE WORD APPLICATION
A table is similar to a spreadsheet in that it is made up of rows and columns. Therefore, tables are used as a quick way to organise columns of text and graphics rather than tabs. Also, they are much easier to manipulate as row heights and column widths can be adjusted, and extra rows and columns can be inserted or deleted with little effort. When tables are inserted into a document, they are automatically displayed with borders, but these can be removed if not required.
To make text look like this three mouse clicks have been used. By using styles you can apply multiple formatting attributes by using only one click. Better still, when a style is updated, wherever that style has been used in the document, it will also be updated.
SET CUSTOM TAB STOPS
Need to get the insertion into the middle of the page, or you need something to start on the right margin but Right Justified is not what you after and so you press the space bar to do this? STOP RIGHT THERE! You need to understand how to set Custom Tab Stops. With these you can set left, right and centred tab stops. Use decimal tab stops to ensure figures in a column are aligned nicely to the decimal point.
Word fields are placeholders that store and display data. They perform simple tasks, such as returning the current date or current page number, we use them all the time but rarely realise it.
This module is to teach you how to create multi-level paragraph numbering within your documents, that DON’T break, and also how to correctly restart a new numbered sequence back to 1.
INTRODUCTION TO MACROS
A macro is a way to automate a task that you perform repeatedly or on a regular basis. It is a series of commands and actions that can be recorded, stored and run whenever you need to perform the task. These tasks may be something as simple as inserting your name and address into the document or more complex, such as formatting all tables in the document one after the other.
Learn how to create a simple macro and assign it to the Quick Access Toolbar or a shape such as a rectangle in the document.
CREATE CUSTOM TEMPLATES
A template is a document that is stored in a template folder and when used will start a new document based on all the settings and formatting created within the template. This ensures consistency for all your documents, no matter who the author is. Templates can either be created from a new blank document, based on an existing document or from another template. All templates can easily been edited.
MAIL MERGE USING EXTERNAL DATA SOURCES
You use mail merge when you want to create a large number of documents that are mostly identical but include some unique information. For example, you can use a mail merge to create a product announcement that you are sending to your top 1,000 customers. The text of the letter is always the same, but the name and address are different for each customer.
These customer names and addresses are stored in a data source, which is a file that contains the unique information that you want to include. The data file can be in a variety of formats, including:
• Microsoft Office Outlook Contacts lists
• Microsoft Office Excel worksheets
• Microsoft Office Word tables
• Microsoft Office Access database tables
• Text files in which tabs or commas separate the columns, and paragraph returns separate the rows.
CREATE FILL-IN FORMS
A fill-in form is a structured document with spaces reserved for entering information. You design the form, and others can fill it in on paper or in Microsoft Word. You can then compile the information you collected. The form document contains fill-in blanks, or form fields, check boxes, in which you enter information. For example, you can create an online registration form in Microsoft Word that uses drop-down lists from which users can select entries. Protecting the form makes the form fields available for others to enter information without changing the display content.
CREATE A MULTIPLE SECTION DOCUMENT
Sections are used so that parts of a document can be formatted independently of each other, for example margins and page orientation. You might want to insert a chart into a report that needs a landscape page. Or have different entries in the headers/footers such as a chapter number. If you do not create sections, these features will affect the whole document.
Make your work really standout by creating Tables of Contents, Indexes, Tables of Figures and Tables of Authorities. Use ‘Bookmarks’ to create ‘mini’ Tables of Content. Insert hyperlinks into your documents such as see Page X. If Page X suddenly becomes Page Y, the page number reference is automatically updated. These references are also hyperlinks, so it makes screen reading much more efficient.